01
RFQ Received
The requirement is received by email or through the RFQ form. Information that helps:
- Item / part number
- Specification
- Drawing
- Make / OEM
- Quantity
- Delivery requirement
- Destination
- Commercial requirements
From requirement to delivery.
One procurement window for the RFQ-to-delivery journey.
- 01
RFQ Received
- 02
Requirement Review
- 03
Supplier Sourcing
- 04
Quotation Evaluation
- 05
Commercial Offer
- 06
Buyer Approval
- 07
Execution
- 08
Dispatch & Logistics
- 09
Delivery Closure
The detailed process
Each step is straightforward and visible to the buyer. The more complete the information at step one, the faster the rest moves.
02
Requirement Review
The requirement is checked and aligned with the buyer before sourcing begins:
- Part number
- Make / OEM
- Model
- Rating
- Quantity
- Size
- Material
- Drawing revision
- Required certificates
03
Supplier Sourcing
Supplier and manufacturer options are identified across domestic and international markets — India as an important sourcing base, with other markets evaluated where specification, quality, lead time or commercial terms make them the better fit.
04
Quotation Evaluation
Supplier quotations are compared technically and commercially: conformance to specification, make and model, lead time, price, terms and documentation offered.
05
Commercial Offer
ProcWorld issues a consolidated commercial offer to the buyer covering the evaluated options, delivery and commercial terms.
06
Buyer Approval
The buyer reviews and approves the offer. Clarifications, alternatives or revisions are handled before any order is placed.
07
Execution
Purchase orders are placed with suppliers and followed up through confirmation, production or readiness, QA/QC coordination where agreed and documentation.
08
Dispatch & Logistics
Packing, consolidation where practical, freight planning and dispatch are coordinated with shipment and ETA visibility shared with the buyer.
09
Delivery Closure
Delivery is confirmed, documents are completed and the requirement is closed with the buyer.
Risk control
Identify the risk before it becomes a delivery problem.
Most delivery problems start as small gaps early in the process — an unclear part number, a make or model ambiguity, a missing drawing revision or a certificate requirement discovered late.
ProcWorld reviews the requirement before sourcing, aligns open points with the buyer, compares offers for conformance rather than price alone, and follows the order through readiness and documentation so issues are raised while there is still time to act.
- Requirement alignment before sourcing
- Make / OEM, model and rating confirmation
- Drawing revision and certificate requirements captured up front
- Technical and commercial comparison, not price alone
- Supplier follow-up through production and readiness
- Document check before dispatch
- Shipment and ETA visibility through to delivery
Order Visibility
After approval, the buyer can follow the order through these stages.
- PO
- Supplier Confirmation
- Production / Readiness
- QA/QC
- Documents
- Packing
- Dispatch
- Shipment / ETA
- Delivery
Send us the requirement.
We’ll coordinate the sourcing journey.